A date without the details
Someone asks about availability without sharing the guest count or the type of service wanted.
Event venues and caterersAdaptation to assess
The date. The guests. The details.
An event inquiry often starts with “Are you available?” The aim is to prepare the details your team needs before offering a visit or service.
This workflow needs assessment with your business. It is not a booking engine or confirmation of availability.
In your working day
Before discussing a booking.
An inquiry after service
The message arrives during an event or after closing. Your team needs its context before replying.
Several services to coordinate
Venue, food, furniture and staff overlap in one inquiry. Your team needs to define its role before preparing a quote.
Useful information
The basis for a relevant proposal.
A wedding and a company dinner need different information. We choose one initial format, then define the questions, follow-up owner and handover to a visit or quote.
- Date and flexibility
- The preferred day and possible alternatives.
- Event format
- Wedding, private reception or company event.
- Guest count
- Expected attendance and related hosting needs.
- Budget and scope
- The total or per-person budget and what it needs to cover.
- Services wanted
- Venue, food, drinks, staff, equipment or setup.
Fictional example of an adaptation to assess
A company dinner for 80 guests.
Points to address in your reply
- Event
- Company dinner. Approximately 80 guests.
- Preferred dates
- 10 December 2026. Alternative date: 11 December 2026.
- Stated budget
- €9,000 in total. Services within this budget to confirm.
- Format
- Venue, drinks reception and seated dinner.
- Suggested next step
- Check availability, timings and services, then prepare a proposal.
Illustration of a business need. No date is held and no service price is confirmed.
Human responsibility
Your team confirms the booking.
Your team checks capacity, availability and services. It confirms the quote, booking terms and particular needs with the customer. An acknowledgement does not reserve a date.
Automatic messages follow the templates and settings approved during setup.
Commercial assessment
A proposal based on your process
The quote reflects channels, event formats, follow-up stages and any connections to your existing tools.
A detailed proposal
Setup, support and third-party service costs are listed separately.
Law firm pricing does not apply to this workflow.
Discuss my needsBefore you decide
What we should check together.
Does the workflow automatically hold a date?
No. The example prepares information for your team. Any calendar check or action needs separate assessment and an agreed scope.
We already have a contact form. What would change?
The first conversation looks at what happens after submission: who receives the inquiry, what information is missing and how follow-up is assigned.
What if the customer wants an immediate quote?
Receipt of an inquiry and a commercial proposal are separate stages. Your team checks services and budget before communicating a price and availability.
Start with your day-to-day workOne recent enquiry.
One recent enquiry.
A useful place to start.
Tell us about your business and what slows down follow-up. We will assess the scope your team needs.
Talk about your businessPrefer a meeting? Choose a time